Tenders

  

KADIKA GIRLS’ SECONDARY SCHOOL

P.O. BOX 332, 40400,                                               Tel:  059-20702

SUNA-MIGORI

 

                                                                                           FORM S 31

FORM OF TENDER

 

                                                        FROM:……………………………………

                                                                                 ………………………………………

                                                                                                                                                                ……………………………………..

                                                                                                                                                        DATE:……………………………………..

TO:……………………………………….

    ………………………………………..

    …………………………………………

RE: Tender for…………………………………………………………………………………………………….

………………………………………………………………………………………………………………………..

........................................................................................................

In accordance with Tender Number………………………………Dated:……………………….Received from:………………………………………………………………………………………………………………….

I/We:………………………………………………………Herebytenderto:………………………………………

In accordance with the attached tender forms/conditions of tender/schedule of requirements at the price/fees/charges shown against each item and in conformit with the scheduled delivery arrangements stated. This applies to item

Numbers…………………………………………………………………………………………………………only in the schedule representing a total amount of Kshs:……………………………………………tendered for.

I/We understand  that the committee reserves the right to accept or reject this tender in part or in whole for any reserves it considers justiable.

I/We agree that terms of this tender will remain valid for and will not be withdrawn for a period of…………………..days from the final date for submission of tender namely…………………………………………………………………………………..

In the event of this tender being accepted in part or in full within the stipulated

………………………….days.

I/We agree to supply against an order signed, by an officer of the Kadika Girls’ Secondary School………………………………………………………………………, authorized to do so, those goods accepted in this tender to the quoted delivery dates and that failure on my/our part to meet those requirements constitutes a breach of contact.

 

Tenderer’s name:………………………………………………………………

Address:…………………………………………………………………………..

Tenderer’s Signature:……………………………………………………..

Telephone No:………………………………………………………………….

Signature of witness:……………………………………………………..

I.D. No.:………………………………………………………………………….

Date:………………………………………………………………………………..

 

 

FORM S 32

 

 

TENDER ITEMS

 

 

TENDER’S NAME AND ADDRESS:         

 

.......................................

…………………………………………….

…………………………………………….

…………………………………………….

CATEGORY OF GOODS/SERVICES                                                        

 

UNIT OF ISSUE

UNIT PRICE.MIGORI

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORM S 33

 

CONFIDENTIAL BUSINESS QUESTIONAIRE

 

You are requested to give the particulars indicated in part I and either part 2(a), 2(b) or 2(c) whichever applies to your type of business.

You are advised that it is a serious offence to give false information on this form

Part 1-General:

Business Name:……………………………………………………………………………………………………..

Location of business premises:……………………………………………………………………………..

Plot No:…………………………………………………………Street/Road…………………………………….

Postal Address: ……………………………………………Te. No.………………………………….

Nature of business:………………………………………………………………………………………………..

Current Trade Licence No:………………………………..Expiring date:…………………

Maximum value of busiess which you handle at any one time: Kshs…………

Name of bankers:………………………………………………………..Branch:……………………………are you an agent of the Kenya National Trading Corporation?

Part 2(a)-Sole Proprietor:

Your name in full:……………………………………………………………………..Age:……………………..

Nationality:…………………………………………………………..Country:………………………

Citizenship details:…………………………………………………………………………………………………..

Part 2(b)- Partnership:

Give details of partnership as follows:

No.

Name

Nationality

Citizenship details shares

Shares

1.

 

 

 

 

2.

 

 

 

 

3.

 

 

 

 

4.

 

 

 

 

5.

 

 

 

 

Part 2(c)-Registered Company:

Private or Public:

State the nominal and issued capital of the company

        Nominal Ksh.:………………………………………………………………………………………

        Issued Kshs.:………………………………………………………………………………………

Give details of all directors as follows:

No.

Name

Nationality

Citizenship details shares

Shares

1.

 

 

 

 

2.

 

 

 

 

3.

 

 

 

 

4.

 

 

 

 

5.

 

 

 

 

 

No.

Name

Nationality

Citizenship details shares

Shares

1.

 

 

 

 

2.

 

 

 

 

3.

 

 

 

 

4.

 

 

 

 

5.

 

 

 

 

NB:  If Kenya Citizen, indicate under “Citizenship Details” whether by Birth, Naturalization or Registration.

 

FORM S 34

CONDITION OF TENDERING

 

SERIALNO:………………………………………………………………………………………………………….

MISCELLANEOUS RECEIPT NO:………………………………………………………………………….

DATE OF RECEIPT:………………………………………………AMOUNT:……………………………..

 

  1. The tenderer is the person, company, agency or film of contractors

Who/which undertakes to supply the goods or perform the service described in the tender documents. The signatory must be a recognized official in the company and be authorized to sign on its behalf.

Documents:

2.  (1) The tenderer will receive a miscellaneous receipt in respect of payment                    for tender documents. This includes the following forms in duplicate:

 

       (i)    S  31  Form of Tender

       (ii)   S  32  Tender items

       (iii)  S  33   Confidential Business Questionnaire

       (iv)  S  34 Conditions of tendering

The tenderer should retain one set for his/her records and return the other set    in accordance with these conditions.

  1.  (2) The tenderer is required to check the number of pages of the document accompanying the form of tender. Should he/she find any missing or any figure indistinct, or should he/she be in doubt about the precise meaning of any item or figure, for any reason whatsoever, he/she must inform the tender issuing office at once and have the matter rectified as required, before the final date for the submission of tenders.
  2. (3)  The tenderer’s signature to this document and to all documents, as required, which a company the Form of Tender shall indicate that he/she fully understands their contents and that he/she accepts all the conditions stated or implied therein.

 

Submission of tenders:

3.1.      Attention is invited to the Tender Notice. The completed tender documents

 must be submitted to the address shown on the Form of Tender

     in a wax sealed envelop endorsed on the outer cover with “Tender     for……………………………………………tender No:…………………………………………………..

    No indication of tenderer’s name should appear on the envelope.

3.2.      The Form of Tender must be properly signed in ink, dated and witnessed             and must accompany any other documents concerned with the tender.

3.3.      The tenders will not be accepted unless correctly submitted on the              approved forms.

    Tenders for which the appropriate fee has not been paid will not be

    considered valid.

   They may be posted to the address given or deposited in the locked

   tender box at the issuing authority’s premises to reach that address

   not later than the appointed time and date.

 

3.4.      Any tender received later than this appointed time and date, irrespective

        of the cause of the delay, will be rejected and returned unopened.

 

 

3.5.      There shall be no verbal interaction in regard to a tender once submitted. Should an error be made it may be corrected in writing before the closing date and should be submitted in a plain sealed envelope as shown in paragraph 3. No amendments will be entertained after the closing date.

(2)     All correspondence with tenders will be sent to the address shown or the forms of tender by post or if overseas by telex or cable as appropriate.

 

Liability :

  1. No liability will be admitted or claim allowed for error in the owing to mistakes in those documents, which should have been rectified in the manner, described above.

 

Validity:

  1. Tenders shall remain valid for at least 30/60/90 days from the final date for acceptance, but this date may be extended by mutual consent. No tender may be withdrawn during this period without giving valid reasons failing which the tenderer may be penalized in future tenders.

 

Samples:

  1. tenderers may be required to deposit samples in sealed containers labeled with the tenderer’s name, Fill details of the item, number on the schedule of requirements and a complete description of the goods concerned to enable identification to be made. Samples must be deposited before the final date for acceptance and a signature of receipt obtained. When samples have been deposited, this must be shown on the tender form as stated on the form. Returnable samples from unsuccessful tenderers should be collected from the tender issuing officer.

 

Packaging:

  1. unless otherwise stated, the goods are required to be properly packed and packed for long-term storage in containers suitable to withstand rough handling and for over storage in stacks.

 

Acceptance:

  1. The school reserves the right to accept or reject any tender either wholly or in part and does not blind itself to accept the lowest or the tender or to give reasons for rejection.

 

Successful Tenderers:

  1. A letter of acceptance will be sent to the successful tenderer in respect of          the whole or that part of his tender, which has been accepted, within the              validity period.

    The letter is NOT an authority for him to arrange supply or to understand 

    the service stated. Items required MUST be properly recorded. Unsuccessful

    tenderers will also be notified at the same time.

 

Compliance will be given Conditions:

11. If the tenderer does not comply in any way with those conditions, his               tender shall be liable to rejection.

 

 

 

  1. 12.       Compliance.

Tenderers are required to attach copies of the following together with the tender document:

  • Bank statement for the last six months.
  • KRA pin.
  • Tax compliance certificate.
  • Proof/experience of similar works/service for the last 3 years.

 

Tenderer’s name:………………………………………………………………

Address:…………………………………………………………………………….

I.D. No.:……………………………………………………………………………

Telephone No:…………………………………………………………………..

Signature:………………………………………………………………………..

Signature of witness:………………………………………………………

I.D. No.:…………………………………………………………………………..

Telephone No:………………………………………………………………….

Date:………………………………………………………………………………..

 

 

 

 

Tender Announcements on the school website will be made here.

Please keep checking.

Staff Members

TEACHING STAFF

1.ROSELYNE OCHIENG. (MRS.) - PRINCIPAL - HIST/C.R.E.

2. OKAL HELLEN. (MRS.) - D/PRINCIPAL ADMINISTRATION - HSC

3. OTIGO LUCY …

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Mission & Vision

 

 

MOTTO

Aspire for excellence

 

VISION

To achieve academic excellence, moral uprightness and physical fitness for social  …

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